AI Receptionist + Scheduling for Auto Dealerships—with Urgent Call Capture.
Convert calls into booked appointments—even when your team is with customers or after hours. The AI answers from your knowledge base, qualifies the lead, and escalates urgent callers with a YES/NO transfer to your sales or service team.
- Urgency triage up front so your highest-value calls get priority.
- Owner control reply YES/NO to the AI's dedicated number to transfer live or book instead.
- Scheduling automation book test drives, service appointments, and follow-ups automatically.
$199 one-time setup • $299/mo subscription (month-to-month, cancel anytime) • Unlimited customer‑initiated conversations + SMS reminders • Optional voice line available
Example conversation
Urgent scenarios for Auto Dealerships
These are the calls you don't want going to voicemail—especially during busy hours.
Top "urgent" callers
- Hot lead ready to buy / test drive today
- Customer with trade-in arriving same day
- Service emergency (car won't start, warning light)
- Financing question holding up a deal
The AI uses these scenarios to decide when to trigger Urgent Call Capture.
What Urgent Call Capture does
When the caller confirms it's urgent, the AI collects name + request, texts you a short summary, and asks if you want the call transferred now. If you reply NO—or don't respond—it books the next available appointment.
AI asks urgency question early in the call.
If urgent: text manager summary from the AI's dedicated number.
Manager replies YES to transfer live; NO to book instead.
If no reply: AI books automatically (your rules).
Trade-specific intake questions
Your AI desk asks the right questions so your team is prepared—or decides to take the call live.
Sales intake questions
- Are you looking for new or pre-owned?
- What vehicle are you interested in?
- Do you have a trade-in?
- Are you pre-approved for financing?
- Best callback number
Common caller questions
- Is [vehicle] still available?
- What's the out-the-door price?
- Do you offer financing?
- What are your service hours?
Department routing
Route to sales, service, parts, or finance based on caller intent.
Scheduling rules
Test drive slots, service bay availability, and sales appointment windows—defined by you.
How it works for Auto Dealerships
We build your knowledge base and scripts, configure call routing, connect your calendar, and go live—then tune it based on real conversations.
Knowledge base
inventory highlights, pricing, hours, financing, service offerings.
Routing
after 3–4 rings, instantly, or instead of voicemail.
Urgent Call Capture
YES/NO transfer via the AI's dedicated number.
Go live + optimize
refine scripts/guardrails to improve appointment rate.
Best-fit
Ideal for dealerships where staff is busy with walk-ins and test drives—but missing calls means losing sales to competitors who answer first.
We can also add SMS follow-ups, website chat, and IG/FB DMs if you want more coverage.
Innovative AI partnered with industry leaders
Seamlessly integrated with the platforms you already use and trust
Already working with Auto Gallery Ford
Hear it yourself from the team at Auto Gallery Ford
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Guardrails
Ensure safe, reliable AI behavior with built-in rules, validations, and controlled responses.
Knowledge base
You approve what the AI can say (inventory, pricing, policies). It answers from that source of truth.
Escalation rules
Define when to transfer, notify, or book—so you stay in control.
Transcript tuning
We review real conversations and tighten scripts for better conversion.
Manager alerts
Dedicated AI number so urgent lead alerts are clearly separated from personal messages.
Seamlessly connected with your tools
We play nice with everyone. Sync your data across the most popular CRM, marketing, and calendar platforms.
Frequently Asked Questions
Answers to common Auto Dealership objections.
See it handle a real inquiry end-to-end
Watch a 60-second demo of the AI handling a dealership call, qualifying the lead, and capturing the appointment.