Wellness & Beauty • Personal Trainers • SMS + IG/FB DMs + Website

AI Receptionist + Scheduling for Training

Convert inquiries into booked sessions, handle reschedules, and send SMS reminders—without living on your phone. Your AI desk handles SMS, IG/FB DMs, and your website using your approved knowledge base.

  • Books and reschedules sessions across channels—while you're coaching clients.
  • Answers FAQs (packages, pricing, availability, policies) from your knowledge base.
  • SMS reminders reduce no‑shows and last‑minute cancellations automatically.
See how it works

$199 one-time setup • $299/mo subscription (month-to-month, cancel anytime) • Unlimited customer‑initiated conversations + SMS reminders • Optional voice line available

24/7
Always-on
DFY
Setup included
Meta
IG/FB approved
SMS
Reminders
Booking example
SMSIG DMBooked

Example conversation

Thank you for calling ABC Performance Training. How may I assist you today?
Hi, I’m interested in hiring a personal trainer to help me get back in shape.
That’s a great step to take! We would love to help you reach your fitness goals. Would you like to schedule an initial consultation?
Yes, I would. I am mostly free in the mornings.
Understood. Let me check our trainers' availability for morning slots. May I get your first and last name please?
Marcus Johnson
Thank you, Marcus. While I'm looking at the schedule, do you have a specific focus in mind, like weight loss, muscle building, or general fitness?
Your receptionist keeps the customer on the line by asking and answering questions while you decide if you want to take the call. You receive a text message with the customers’ name and urgent matter so you can decide if you want to take the call.

Multi-Channel Messaging

Connect with clients on every platform

Automated responses across Instagram, Messenger, and SMS — never miss a booking opportunity

Instagram

Instagram

DM Automation

Messenger

Messenger

Chat Automation

SMS

SMS

Text Automation

Instant
Auto-Replies
24/7
Availability
3x
More Bookings
100%
Response Rate

High-intent booking scenarios for Personal Trainers

These are the moments where fast replies turn into booked appointments.

Top "urgent" callers

  • Same‑week openings
  • New lead asking about packages
  • Reschedule requests
  • Policy questions (late cancel, no‑show)

The AI uses these scenarios to decide when to trigger Urgent Call Capture.

What the AI does in these moments

It responds instantly, answers the common questions, and offers specific appointment times—then books directly into your calendar and sends reminders.

Step 1

Knowledge base: services, pricing ranges, hours, policies.

Step 2

Calendar connection: Cal.com, Google Calendar, Calendly, etc.

Step 3

Channels: SMS + IG/FB DMs + website scheduling agent.

Step 4

Go live + optimize: tighten scripts and guardrails over time.

Best-fit

Ideal for Personal Trainers who want to convert more inquiries, reduce scheduling back‑and‑forth, and keep clients consistent—without hiring admin help.

This package includes SMS + IG/FB DMs + website scheduling, plus SMS reminders. Voice can be added later if needed.

Book DemoPricing

Guardrails

Ensure safe, reliable AI behavior with built-in rules, validations, and controlled responses.

Knowledge base

You approve what the AI can say (services, pricing, policies). It answers from that source of truth.

Escalation rules

Define when to transfer, notify, or book—so you stay in control.

Transcript tuning

We review real conversations and tighten scripts for better conversion.

Dedicated Booking Line

A dedicated AI SMS number keeps booking conversations separate and easy to manage.

Ecosystem Integrations

Seamlessly connected with your tools

We play nice with everyone. Sync your data across the most popular CRM, marketing, and calendar platforms.

31
Google Calendar
C
Cal.com
HubSpot
Zoho CRM
Instagram
Messenger
Cox Automotive
Cox Automotive
Xtime
Xtime
VinSolutions
VinSolutions
Fortellis
Fortellis
31
Google Calendar
C
Cal.com
HubSpot
Zoho CRM
Instagram
Messenger
Cox Automotive
Cox Automotive
Xtime
Xtime
VinSolutions
VinSolutions
Fortellis
Fortellis

Pricing

Simple, month-to-month pricing for solo providers. Add voice later if you need it.

Core

Messaging Appointment Desk (Solo)

$399/mo

Paid monthly in advance • Cancel anytime

  • SMS + IG/FB DMs + website scheduling agent
  • Deep knowledge base (services, policies, pricing ranges)
  • Booking + reschedule + cancel + confirm
  • SMS reminders
  • Customer portal with transcripts
Setup

Done-for-you launch

$199

One-time • per location

  • Knowledge base build
  • Channel + calendar integration
  • Scripts + escalation rules
Add-on

Optional voice line

Custom

Higher price point • depends on call volume

  • Voice receptionist line
  • Same knowledge base + scheduling logic
  • Escalation rules (transfer / notify)

We'll recommend the right package based on your call volume and urgency needs.

FAQ

Frequently Asked Questions

Answers to common Personal Trainer questions.

Demo

See it handle a real inquiry end-to-end

Watch a 60-second demo of the AI handling a personal training inquiry, qualifying the lead, and capturing the consultation.

How it works